Arrival, Housing, & Travel

Arrival & Check-in

  • Check in to your hotel before checking in for the conference. Hotel check-in times are usually 3 or 4 p.m. If you arrive before your room is ready, ask the front desk about luggage storage options. If you are driving in, unload your car at the hotel before parking at Gate Ten (more information about parking in the Travel section below).
  • Check in for the conference December 28 between 10 a.m. and 6 p.m. at the Georgia Street Cube Entrance in the Indiana Convention Center (100 South Capitol Ave., Indianapolis).
  • Urbana’s first session starts December 28 at 7:30 p.m. EST. Make sure you check in and eat dinner before so you don't miss the first session.
  • Late check-in for the conference begins at 8 a.m. on December 29, if you can't arrive before the first session.


The Urbana Housing Bureau is now closed.

Need assistance with an existing reservation? Contact the Visit Indy Housing Bureau at 317.262.8191 8:30 a.m.-5 p.m. EST or email

Need a new housing reservation, contact the hotel of your choice and see if they have a special Urbana rate.


Hotels require the first person who checks into a room to put down a temporary room deposit. These amounts may be $50 or more per night. Urbana highly recommends using a credit card instead of a debit card for these deposits to avoid holds on your bank account. If you use a debit card, the deposit may be immediately withdrawn from your account, resulting in a negative balance or reaching your account’s daily maximum.

More Housing Info


Finding roommates can help lower your housing costs with up to four in a room. Have one person in your group reserve the room but make sure everyone’s name and email appears on the reservation. Each person in the room will receive an email confirmation they can use to check in when they arrive at the hotel.  

Amenities & Accommodations

When making your reservation through the Urbana Housing Bureau, you’ll be able to see your hotel’s amenities (Wi-Fi, breakfast, etc.). If you have any further questions about amenities, feel free to contact the Visit Indy Housing Bureau by calling 317.262.8191 8:30 a.m.-5 p.m. EST or emailing

For questions or further guidance, please contact the Visit Indy Housing Bureau by calling 317.262.8191, 8:30 a.m.- 5 p.m. EST, or emailing


By air: Book your flights to the Indianapolis International Airport (IND) and shop around for the best deals.

Urbana Airport Shuttle Info

The reservation window for the Urbana airport shuttle has closed. If you did not book a seat on the shuttle, please use a rideshare app or taxi to travel from the airport to your hotel.

Urbana Shuttle Hours of Operation:
     December 26-28, 8 a.m.-6 p.m. Eastern
     January 1-2, 5 a.m.-3 p.m. Eastern

Reservation includes 1 seat, space for 2 pieces of luggage, and 1 carry-on item.

Shuttle Location

The shuttle will be in the Ground Transportation Center on the first floor. To locate the Center, exit the terminal and cross the road to the Terminal Garage. If you find yourself on the second floor, take the skyway to the Ground Transportation Center. There will be Urbana staff onsite with signs to help guide you. To board the shuttle, the driver will ask for a photo ID to verify your reservation.

To board the shuttle at the hotel, return to the drop-off location where the shuttle left you. You can also refer to this Urbana22 Airport Shuttle Route Map for stop locations. To board the shuttle, the driver will ask for a photo ID to verify your reservation.


If you need immediate assistance from GO Express Travel, please call 800-589-6004.

By car: Ask the hotel about parking rates. We’ve partnered with Gate Ten to offer parking for the week of Urbana. To book your parking ahead of time, go to Remember to stop at your hotel first to unload your luggage before parking at Gate Ten and taking the parking lot shuttle back to your hotel.

By bus: Regions of our InterVarsity ministry often organize charter buses to help reduce travel expenses. If you’re an InterVarsity student, ask your chapter leaders if there are plans to send a bus. See the list below for the latest bus info.

Departure Region Price Website Contact Name Contact Email
Atlanta, GA and Nashville, TN $280 round-trip Lee Lo
Raleigh/Cary, Greensboro, Charlotte, NC & Greenville, SC $250 round-trip Janet Robertson
Upstate New York $265 round-trip Bob Clarke
Red River (TX, Arkansas, Louisiana) $400 round-trip Amanda Sturgeon
Florida $50 round-trip Ana Smith
Ontario, Canada $300 (CAD) Please email Jennifer with the subject line "REQUEST FOR URBANA BUS TICKET" or call 416-992-5916 for more information Jennifer Harewood