Arrival & Housing

Arrival, Housing, and Travel

We’ll continue adding more info to this page until December. Keep checking back for all the latest updates.

Arrival & Check-in

  • Check in to your hotel first before checking in for the conference. Hotel check-in times are usually 3:00 or 4:00 p.m. If you arrive before your room is ready, ask the front desk about storage options for your luggage.
  • Check in for the conference December 28 between 10:00 a.m. and 6:00 p.m. in Indianapolis Convention Center (100 South Capitol Avenue, Indianapolis)
  • The first session starts December 28 at 7:30 p.m. EST. Make sure you check in early enough (and eat) so that you don’t miss out on the first session!
  • Late Check in (if you don’t arrive early enough on December 28) begins at 8:00 a.m. on December 29.


Reserve rooms starting September 7th through the Urbana Housing Bureau. We encourage you to take advantage of this opportunity to get a discounted rate at many Indianapolis hotels.


By air: Book your flights into Indianapolis International (IND) and be sure to shop around for the best deals. 

By car: Ask the hotel about parking. Parking should be free or discounted if you booked your room through the Urbana Housing Bureau.

By bus: Regions often organize charter buses to help reduce travel expenses. Check back to see if your area is going to send a bus to Urbana.