We are so glad you are joining us at Urbana 25 in the Mobilization Hub! This page is designed to share with you all of the tasks to be completed prior to your arrival onsite at Urbana 25. We will also email you periodically with reminders about tasks that are due and new tasks as they arise.
Deadline: ASAP
Please use the button below to upload your organization’s logo.
Format of logo: SVG, PNG or WebP with Transparent BG
Size of logo: 500px wide
*We will not be able to include your logo on marketing/promotional materials until you upload your logo using the link below.
Deadline: November 30, 2025
The decorator kit for Urbana 25 will be available in the Fall of 2025. The decorator kit contains important information and forms to fill out if you need additional tables, chairs, carpet, Wi-Fi, or other furnishings to rent for your booth space.
Deadline: December 12, 2025, unless the hotel sells-out earlier
The exhibitor hotel link will open in January 2025. Urbana has contracted special hotel room rates for exhibitors. Stay tuned for the link to book your housing!
Deadline: December 23, 2025
Your booth package includes complementary conference passes to be used by your onsite exhibit booth staff. These free passes will be emailed to your organization’s main booth contact in the Fall of 2025. Your organization’s main booth contact is responsible for ensuring that these passes get distributed to your team, so each member of your team can receive their proper onsite exhibitor credentials.
*Additional conference passes can be purchased beginning January 2025 for $249. More details coming soon!
