Check-In and Orientation

  • When you first arrive in St. Louis, please check in at your hotel. Luggage is not permitted in the exhibit hall or the America’s Center.
  • If you will be arriving later than our scheduled exhibitor conference check-in hours (see below—and note that all times listed are in CST), please email us at urbana.exhibits@intervarsity.org with updated travel information.
  • For conference check-in, use the Washington Avenue (south) entrance. Follow the signs to the “Registration Check-In” area in Hall 5. All exhibiting organization booth staff must present a photo ID at check-in.
  • Exhibitor conference check-in hours are:
    • 12/26, 10:00 a.m. to 4:30 p.m.

    • 12/27, 10:00 a.m. to 3:30 p.m.

All exhibitors and booth staff must attend the onsite Exhibitor Orientation on 12/27 from 4:00 p.m. to 5:30 p.m. (Please plan your travel accordingly.)

Parking Onsite at Urbana

Urbana cannot guarantee parking for exhibitors since the America’s Center does not own, operate, or control the surrounding public parking. Personal vehicles are not allowed in the loading dock areas, near overhead doorways, or in driveways except while exhibitors are moving in or out of the America’s Center. Vehicles parked illegally will be tagged and towed.

Moving in to the Exhibit Hall

• After checking in at your hotel, complete the conference check-in to receive your exhibitor credentials before moving in to the exhibit hall.

• Exhibit hall move-in hours are:

o 12/26, 11:00 a.m. to 4:30 p.m.

o 12/27, 11:00 a.m. to 3:30 p.m.

• As you move in to the exhibit hall, you must abide by all union regulations, especially as you unload your vehicle (see Appendix A: America’s Center Facility Guidelines).

• If you have someone helping you set up your booth who will not be attending the conference, be sure to move in on 12/26. No one will be allowed into the exhibit hall without the proper credentials from 12/27 to 12/31.

• Personal vehicles are only allowed by the overhead door at Hall 2 (near the 9th Street 2A roll-up door) during exhibitor move-in and move-out. They are not allowed to be parked in the loading dock areas or near any other overhead doorways or driveways. 

• Rental trucks should be unloaded at Dock 3A on 9th St. 

• Contact Heritage Exposition Services at 800-360-4323 to determine union labor rates and to schedule unloading. 
 

Moving out of the Exhibit Hall—Date, Time, & Shipping 

• All booths must be staffed and functional during the exhibit hall’s hours of operation (12/28 to 12/31, 1:00 p.m. to 6:30 p.m.). You will also have access to booths 30 minutes before and after these hours. 

• On 12/31, you can move out between 6:30 p.m. and 10:30 p.m. Do not start packing early. 

• As you move out of the exhibit hall, you must abide by all union regulations, especially as you load your vehicle (see Appendix A: America’s Center Facility Guidelines).

• Personal vehicles are only allowed by the overhead door at Hall 2 (near the 9th Street 2A roll-up door) during exhibitor move-in and move-out. They are not allowed to be parked in the loading dock areas or near any other overhead doorways or driveways. 

• Rental trucks should be unloaded at Dock 3A on 9th St.

• Contact Heritage Exposition Services at 800-360-4323 to schedule loading and to determine union labor rates and shipping fees.